COLLECTION DEVELOPMENT POLICY

Mission Statement
In accordance with the mission statement of Marist College and the mission statement of the Cannavino Library, the Archives and Special Collections serves the college and local community by collecting, preserving, providing access to, and interpreting primary resource material on the culture and history of the college and the local region.

COLLECTION DEVELOPMENT

The Marist College Archives and Special Collections considers collections consisting of primary documentation which support the College curriculum. Collections are chosen with attention, first, to instructional and research interests of the College and, second, to the special contributions the Marist College Archives and Special Collections can make to the broader scholarly community.

Collecting Rationale
The James A. Cannavino Library and the Marist College Archives and Special Collections are developing collections of manuscripts, books, films, photographs, sound recordings, and other formats in specific subject areas. These areas have been chosen in consultation with faculty and other specialists and in response to various opportunities. The Archives and Special Collections seeks materials with the goal of building comprehensive collections in specific subject areas.

Acquisitions that do not fall into existing collecting areas sometimes are made in anticipation of new emphases. In addition to scholarly research value, the Archives and Special Collections will also take into account an item's exhibit and/or outreach potential.

The Archives and Special Collections accepts materials from the Library and other schools, departments, and offices on campus. For example, materials that require the special protection and care that the Archives and Special Collections provides will be accepted or materials that document the history of the College will be accepted. Qualities considered in these instances include fragility, age, artifactual value, association values, and market value. These materials are accepted regardless of whether the subject area(s) represented are ones targeted by the Archives and Special Collections as collecting emphases.

Marist College Community
Serving the research needs of Marist College's students, faculty and staff is the Archives and Special Collections primary responsibility. Toward this end, the Archives and Special Collections seeks to collect in subject areas receiving substantial and sustained attention within the College community, that is, those representing ongoing departmental research interests or that are the focus of interdisciplinary programs. In the interest of serving the broadest possible segment of the college population, the Archives and Special Collections also collects in areas of use to a wide range of academic disciplines.

Collecting Responsibility
Collecting responsibilities belong to the staff members of the Marist College Archives and Special Collections.

Acquisitions Made Through Gifts
Donation is the preferred method of acquisition for the Marist College Archives and Special Collections, which solicits gifts of materials from individuals and organizations. Marist alumni, faculty members, and other members of the college community may provide assistance in identifying potential donors.

The Archives and Special Collections typically requires an executed gift agreement or alternate instrument of acknowledgement transferring ownership to the College. Loans of materials are generally not accepted, but in special circumstances materials may be accepted on deposit, pending transfer of ownership to the College. Deposited materials receive the environmental and security protections accorded to all archival and special collections, but may receive a minimal level of processing. The Archives and Special Collections will accept no collections permanently closed to users. The Marist College Archives and Special Collections encourages unrestricted gifts, but will accept collections carrying user restrictions of a reasonable duration.

Acquisitions Made Through Purchase
When materials are not available through gifts, acquisitions are made through the purchase of items selected from dealer catalogs or other dealer offers, by way of auctions, and from private individuals or organizations.

Acquisitions Made Through Transfer
The Archives and Special Collections accepts materials from the Library and other schools, departments, and offices on campus. For example, materials that require the special protection and care that the Archives and Special Collections can provide will be accepted or materials that document the history of the College will be accepted. Qualities considered in these instances include fragility, age, artifactual value, association values, and market value. These materials are accepted regardless of whether the subject area(s) represented are ones targeted by the Archives and Special Collections as collecting emphases.

Additional Factors Considered in Collecting
The Archives and Special Collections chooses its target collecting areas with an awareness of collecting activities of other U.S. repositories, especially those in New York State. In making acquisitions, the Archives and Special Collections generally seeks to avoid dividing collections among institutions. When offered donations of materials beyond the scope of its primary collecting areas, the Archives and Special Collections may refer donors to more appropriate institutions.

Collection Modifiers
The Archives and Special Collections places no overall geographical, linguistic, or chronological limitations on the scope of materials to be collected. Collecting policies will be developed for individual subject areas to delineate such collecting restrictions. No particular formats are excluded, although the Archives and Special Collections does not seek to acquire objects better suited for museum collections. Such memorabilia may, however, be accepted as part of larger collections, if useful for exhibition or instructional purposes.

Subject Areas Collected
Collecting areas are reviewed regularly by the Archives and Special Collections staff. As circumstances change, the collecting areas may be reevaluated and modified as is deemed appropriate.

Collecting Areas

  • Maristiana (materials concerning the history of the College)
  • Environmental collections concerning the Hudson River Valley
  • Local history materials focusing on Dutchess County, the Hudson Valley and the Hudson River
  • Communications
  • Journalism
  • Exploration
  • Travel
  • Fore-edge paintings
  • Twentieth century music

 

Home | Marist College | Library Home Page

last updated on July 19, 2004